Sale, Publication, and Loan of

Photographs and Images

[Collections Management Policy Supplement]

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1. Purchasing Photographs and Images

Prints may be purchased for private or scholarly/educational use only. Use is limited to these purposes unless separate written permission is obtained for publication.

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Physical Prints:

• 8" x 10" black and white print: $15 for members, $25 for non-members

• Rates are subject to change; prices for additional sizes available upon request

High-Resolution Digital Files:

• $5 for members, $10 for non-members

Important Notes:

• A photocopy or digital image may not be further reproduced.

• Owning a print or digital copy does not grant publication rights.

• Permission to publish must be obtained separately in writing.

• Granting permission does not restrict the Society from publishing the material or limit use to a single occasion.

• The Society may not hold copyright; securing copyright permissions is the responsibility of the user. The Society is not liable for user actions.

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2. Publishing Photographs

Photographs or images (including digital formats) from the collections may be published only with written permissionfrom the Society.

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Definition of Publication:

• Includes books, journal articles, websites, social media, and other formats

• Publication is not allowed until a License Agreement is executed and fees are paid (if applicable)

Publication Fee Schedule:

• Scholarly use: No fee

• Other museum/historical agency:

  • Members: $30 per photo

  • Non-members: $50 per photo

• Other noncommercial publications:

  • Members: $30 per photo

  • Non-members: $50 per photo

• Commercial or advertising use:

  • Members: $100 per photo

  • Non-members: $150 per photo​

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Additional Notes:

• Fees also apply if a copy must be made by Society staff (see Section 1)

• Credit line required: "Collection of the Three Village Historical Society, Long Island, NY"

• Publication fees may increase to reflect costs

• Other uses charged case-by-case

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3. Borrowing Photographs

• NO original photographs may be borrowed

• Copies may be made by Society staff if required

• All photographs, negatives, and digital copies remain property of the Three Villagee Historical Society

• Images may NOT be sold, reused, or reproduced without permission

• NO markings may be made on photographs for publication

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4. Policy Changes

The Society reserves the right to amend or change this policy at any time.

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Edited 2026